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Key Questions to Ask Grantees about Governance
1. Board members
- What is the total current number of members?
- What is the demographic makeup of the Board (age, gender, ethnicity, etc.)?
- How many of the members are from the community served by the agency? (More at "Mixing it Up.")
- Are any staff people voting members of the Board?
- How many members have joined or have left in the past three years?
2. Board meetings
- What is the total number of meetings per year?
- What is the average percentage of board members attending?
- Who sets the agenda (e.g., Board chair or executive director)?
- Do Board members receive information in advance of meetings?
- How often are financial reports reviewed by the Board?
3. Structure
- Do Board members have terms?
- If yes, terms last how many years? How many terms are allowed?
- What is the average number of years of service of Board members?
- Is the Executive Director the Board Chair?
- Are Board members required to serve on one or more committees (or other work groups)?
- Is there a formal nominating and orientation process in place?
- When did the Board last review the Executive Director's performance?
- Does the organization have a conflict-of-interest policy in place?
- Does the organization have Directors & Officers insurance?
- When did the Board last conduct a self-assessment or review?
- When did the Board last develop an agency-wide strategic plan? Did the full Board participate?
- When did the Board last review and approve the agency mission statement?
4. Committees/Task Forces
- How many Board members are on the Executive Committee? How many meetings a year do they meet?
- How many Board members are on the Resource Development Committee? How many meetings a year do they meet?
- How many Board members are on the Nominating Committee? How many meetings a year do they meet?
- How many Board members are on the Program Committee? How many meetings a year do they meet?
- How many Board members are on the Finance/Audit Committee? How many meetings a year do they meet?
- How many Board members are on the PR/Marketing Committee? How many meetings a year do they meet?
- How many Board members are on Other Committees? How many meetings a year do they meet?
5. Fundraising
- What percentage of Board members participate in annual giving?
- What amount is required of Board members to give annually, if any?
- What percentage of agency revenues is raised by the Board?
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